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Business faxing reduces a cumbersome, but necessary professional practice to a remarkably easy and fast process with just a few clicks. Both RingCentral.com and Phone.com have powerful applications which do so much of the heavy lifting for you on their end that you really don’t need any hardware except for your cell phone. The days of cumbersome machinery: fax machines and dedicated phone lines are behind us. Instead both companies offer internet business phone system services through their dedicated mobile (or desktop) apps allowing you to do your business faxing virtually through the cloud.
Sending a Fax
You can fax any document from a number of sources: Drop Box, Box, Google Drive, or any Microsoft Office® application. Simply create the faxing task through the app’s simple-to-use interface, enter your cover page message, input the recipient’s number and attach the documents you wish to send.
RingCentral Business Faxing
With RingCentral, you can also just as easily do business faxing by email! Sounds contradictory, doesn’t it? Well it simply involves sending the fax to a dedicated RingCentral email address, formatted with your recipient’s fax number. The fax is automatically reformatted and sent to the correct recipient number for you.
What does it mean to fax from a computer?
RingCentral offers email to fax. You can simply send a fax from your computer. With this functionality, you can attach items such as Microsoft® Word docs or PDF files to any regular email and then send it to a particular fax number. Your recipient receives it via their fax machine or email inbox. Doing this via RingCentral on your browser is easy. simply log on to your account. Then, on the dashboard, see the fax icon on the upper right-hand corner of the page. Click this to pull up the window through which you send a fax. Enter the fax number, create your cover page (this is optional), then attach the file you want from your computer or from any online file storage service. You can send the fax immediately or else set up a specific date and time in the future when it will be sent.
Phone.com Business Faxing
Simple to use and extremely convenient!
Phone.com’s business faxing feature allows you to upload documents from your computer (jpg, txt,bmp, gif, pdf, doc, html and xls) and send them to any location. Each fax you create allows the option for a Cover page. You can enter the Recipient’s name, Subject, Your name and Memo. There is also the provision of a Confirmation.
When a fax is received, it is converted into a PDF file and sent to an inbox of your choice for easy access. If you prefer, you can simply have a fax forwarded to your email address to view, to forward, or to save on your computer or other device.
Send Fax Right From Your App
Download the Ringcentral Fax app for iOS or Android. You can then scan and attach documents to a fax via your cell phone camera. You’ll never need to use a fax machine again!
GrassHopper Fax Reception Service
What is a virtual fax?
Grasshopper’s virtual faxing is a virtual faxing service whereby you receive faxes without having to use a fax machine. Your customers and clients can fax documents directly to your Grasshopper business number. You then have the option to view the documents online or in your email inbox, as an attachment. Such a virtual fax service is ideal for professionals who receive a limited number of faxes in their work and therefore don’t need to deal with the hassle or expense of investing in an actual fax machine. Note that with Grasshopper, this functionality is for inbound faxing only.
Receiving a Fax
All you need is a fax number. Well, actually you don’t even need that because both RingCentral and Phone.com will provide a number for you if you need one. Receive faxes based on your preference: in your dedicated inbox, which you can then forward, save or print. You can keep existing fax numbers or choose toll-free or local numbers.
Business Faxing Device Versatility
Cloud phone technology means that you can send and receive faxes from laptops, desktops, smartphones and tablets interchangeably. Are you concerned about sending and receiving sensitive information over a wireless network? All data is transmitted via encryption.
Transmit faxes online to groups! Block faxes from unknown sources, spammers, senders without caller ID. Receive immediate notifications of all activity based on your particular customization. Are you on the phone a lot and concerned you may not be able ot receive an incoming fax when your phone is tied up? Not to worry. You will still seamlessly receive all incoming faxes into your account.
Your online account allows you to view all received faxes and all you’ve sent. Order, examine and review detailed electronic fax logs.
Note: We have advertiser and affiliate relationships with some companies mentioned on this site. We may earn compensation from the companies mentioned here.
On a budget? See our recommendations for Cheap Small Business Phone System services!
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